We safeguard your privacy
Personal data
Personal data includes all types of data, information, details, and assessments that can be linked to you as an individual. The key factor in determining whether information qualifies as personal data is whether it can directly or indirectly identify a physical person.
1. Who do we process personal data about?
Gazelle Technologies processes personal data related to the following groups:
- Customers Using Our Services: We receive information about real estate agents who place orders through our integrated system. This includes details about the services ordered and the identity of the individual placing the order.
- Property-Related Data: Information about properties, such as address, plot and cadastral number, year of construction, assessed value, appraisal, and other relevant data needed to deliver the requested services.
- Users of Our Digital Platforms: We process anonymized data from users of our websites to analyze usage patterns and improve our services.
Gazelle Technologies ensures that all processing of personal data complies with GDPR and national data protection regulations.
2. Legal basis – grounds for processing do we process personal data about?
Gazelle Technologies processes personal data based on the following legal grounds:
- Performance of Contracts: Processing is necessary to fulfill agreements with our customers, such as delivering the services and products they have ordered.
- Legal Obligations: We process data when required to comply with legal and regulatory requirements, such as reporting and documentation.
- Legitimate Interests: Processing is necessary to improve our services, protect our systems, and develop new technologies. For instance, we analyze anonymized data to train machine learning models.
We ensure that all processing is carried out in compliance with GDPR, and the legal basis for each processing activity is carefully assessed.
3. When do we process personal data?
Gazelle Technologies processes personal data in the following situations:
- Service Orders: When a real estate agent places an order through our integrated system, we process the necessary data to deliver the service. This includes retrieving information about the property to produce the requested product.
- Customer Data Storage: Unprocessed customer data is stored for up to 1 year before being automatically deleted. Anonymized and processed data is securely stored in Google Cloud for analysis and machine learning purposes.
- Service Analysis and Improvement: We process anonymized data from our digital platforms to identify usage patterns and improve our services.
We ensure that personal data is only processed when necessary and in compliance with our security measures and data protection regulations.
4. Fulfillment of legal obligations
Gazelle Technologies processes personal data when required to comply with applicable local laws, regulations, and government requirements. This includes:
- Archiving and Reporting: Storing and documenting data as required by relevant laws and regulations. The retention period for such data is determined by the specific legal requirements, and we regularly review the necessity of retaining archived data..
- Prevention and Detection of Irregularities: Processing data to identify and address activities that may violate legal regulations.
All processing for legal purposes is carefully assessed and handled with appropriate security measures.
Data Security Measures
Security is at the core of all our data processing activities. We implement continuous measures to protect personal data against loss, misuse, unauthorized access, and disclosure.
Our security measures include:
- Access Management: Only authorized personnel have access to personal data, following the principle of least privilege.
- Encryption: Data processed and stored by us is secured using advanced encryption methods.
- Automated Monitoring: Our platforms are continuously scanned for vulnerabilities using tools from Google Cloud.
- Logging and Review: Access logs are securely stored and reviewed when necessary to maintain data security.
We actively work to uphold high security standards and ensure that data is always protected.
Research and Statistics
Gazelle Technologies uses anonymized data for research and statistical analysis to improve our services and contribute to innovation in the real estate industry. Examples include:
- Development of AI Models: We use anonymized data to train and improve machine learning models that support our services.
- Analysis and Insights: Data is used to identify industry trends and provide valuable analyses to our customers and partners.
All data processing for research and statistics is carried out in accordance with GDPR Article 6(4) and Article 89(1), with necessary measures to ensure anonymity and data protection.
Technological Innovation
Gazelle Technologies uses modern cloud and machine learning technologies to deliver efficient and innovative services. We collaborate with leading platforms such as Google Cloud and OpenAI, to:
- Ensure secure and reliable data storage.
- Perform advanced analysis based on anonymized data.
- Develop machine learning models that help real estate agents streamline their work.
All our services and platforms are designed with a focus on security, efficiency, and innovation to support the needs of our customers.
5. Disclosure of information
Gazelle Technologies discloses information when necessary to deliver our services and fulfill our obligations. This includes sharing information with trusted partners and platforms that support our solutions.
- Sharing with Third-Party Technologies: Gazelle Technologies utilizes third-party solutions, such as OpenAI and Vertex AI, for machine learning analysis and model development. All shared data is anonymized and processed in compliance with GDPR to ensure privacy protection.
- Sharing of Property Data: We disclose property-related information for use in relevant services, including:
- Address, plot, and cadastral number, section number, and leasehold number.
- Ownership type, property type, organization number, and unit number.
- Information about the property’s rooms, primary area, usable area, floor, year of construction, plot size, and municipality number.
- Valuation, appraisal, asking price, sale price, and property images.
The information is shared exclusively to support our service delivery and to facilitate statistical and analytical purposes. We ensure that all disclosures are conducted under strict security protocols, and only the data necessary for the purpose is shared with third parties.
The legal basis for disclosing such information is GDPR Article 6(1)(f), which allows processing when it is necessary for legitimate interests.
6. How long are your personal data stored?
Gazelle Technologies retains personal data only for as long as necessary to fulfill the purposes for which it was collected and in accordance with applicable laws and regulations. The retention period varies depending on the type of data and the purpose of processing:
- Unprocessed Customer Data: Customer data collected during the order process but not yet processed for service delivery is stored for up to 1 year before being automatically deleted.. This ensures data availability for fulfilling service obligations while limiting retention time.
- Anonymized Data: Data anonymized for analysis and machine learning purposes is stored in Google Cloud using robust security measures.
- Order History: Information about who ordered specific services is retained as long as necessary for documentation purposes and to ensure service quality.
- Legally Mandated Retention: In cases where we are obligated to retain information to comply with legal requirements, such as audits or reporting, we follow the specific retention periods stipulated by applicable laws.
Once the retention period expires, the data is securely deleted or anonymized. We also ensure that data is deleted immediately if it is no longer needed or if requested by the customer, provided this does not conflict with legal obligations.
Gazelle Technologies implements strict security measures to protect stored data and ensures that it is not retained longer than necessary. For further information about deletion procedures, feel free to contact us.
7. Use of data processors.
Gazelle Technologies collaborates with trusted data processors to ensure safe and efficient data handling. All personal data is securely stored in Google Cloud, which operates data centers within the EEA and other regions that meet GDPR requirements. We do not use local storage solutions (on-premise), and all data is processed and stored in cloud solutions that ensure high availability and robust security.
Anonymized data used for analysis and machine learning is also stored in Google Cloud, protected by advanced security measures such as encryption and access control. We ensure that data is always handled in compliance with applicable laws and regulations.
8. Do you have any questions?
If you have any questions about how we process your personal data or wish to exercise your rights under data protection laws, please feel free to contact us. We appreciate your trust and continuously work to ensure that your data is handled securely and responsibly.
You can reach us via:
E-mail: info@gazelle.work
We look forward to assisting you!
